IFB P2595001, Statewide Equipment Rental

The California Department of Fish and Wildlife (CDFW) is soliciting bids through Invitation for Bid (IFB P2595001) for statewide equipment rental services to support cannabis enforcement operations. The procurement seeks a contractor to provide heavy-duty equipment rentals, including skid steers, track loaders, mini excavators, chippers, tilt trailers, dump trailers, and delivery trailers specifically designed to assist officers in removing and disposing of cannabis materials at grow sites. Key deliverables include equipment availability within 50 miles of multiple California locations, with rental periods not exceeding 30 consecutive calendar days. The bid is due by March 3, 2025, at 5:00 PM PT, with a bid opening scheduled for March 4, 2025, at 2:00 PM PT. The contract term will run from July 1, 2025, through June 30, 2027, with a potential one-year extension. Evaluation criteria will focus on responsiveness, responsibility, and lowest bid price, with a maximum contract amount of $500,000. Potential bidders must submit questions to Samuel Gnatyuk by February 20, 2025, and must comply with California Highway Patrol Safety Inspections, Biennial Inspection of Terminals Program, and California Occupational Safety and Health regulations.

The procurement includes several set-aside and preference provisions to support small and diverse businesses. There is a 5% Small Business preference and Disabled Veteran Business Enterprise (DVBE) incentives up to 5%, though DVBE participation requirements have been waived. The Target Area Contract Preference Act provides additional 5% worksite and 1-4% workforce bidding preferences for businesses in designated distressed areas. Contractors can supply equipment through sub-rental arrangements and must maintain comprehensive insurance coverage, including $1 million per occurrence commercial general liability, $1 million automobile liability, and workers compensation. While no incumbent vendor is explicitly named in this solicitation, a previous contract (P2395012) with Patriot Equipment Rental and Sales, Inc. suggests potential market interest. Equipment rentals include specific requirements such as 68" sizes for 4-in-1 bucket, grapple bucket, and mower deck attachments. Fuel charges will be billed at California AAA average rates plus up to $1.50 per gallon convenience fee, with $150,000 specifically allocated for potential equipment damage repairs within the total $500,000 contract value.