IFB Overhead Lubrication System in Lassen County

The California Department of Transportation (Caltrans) Division of Procurement and Contracts is issuing an Invitation for Bid (IFB) for the furnishing and installation of a comprehensive overhead lubrication system at the Caltrans Shop 2 facility located at 471-800 Diane Drive, Susanville, California in Lassen County. The procurement requires the installation of ten overhead lubrication dispensing reels (Samson brand Model MP 504250 or equivalent), approximately 300 feet of black pipe with fittings and connections, ten 36-inch hydraulic hoses, ten flow meters (Samson Model 365-805 or equivalent), eight oil pumps (three 5:1 and five 3:1 ratios), five Baldwin Breather air filters, five lubrication storage tanks (three 120-gallon and two 80-gallon poly tanks with containment units), and associated hardware including ball valves, fill adapters, vents, and gauges. Qualified bidders must possess valid California Contractors State License Board licenses (C-36 Plumbing Contractor and C-61/D-21 Limited Specialty/Machinery and Pumps Contractor), maintain Department of Industrial Relations registration, and carry insurance coverage of $1,000,000 per occurrence for general liability, $1,000,000 combined single limit for automobile liability, and statutory workers' compensation with $1,000,000 employer's liability. An optional site inspection is scheduled for May 18, 2026 at 8:00 a.m., with written questions due by May 19, 2026 at 2:00 p.m., and bids must be submitted by May 28, 2026 at 2:00 p.m., with bid opening and reading at 2:30 p.m. The estimated award date is June 5, 2026, with an agreement term commencing May 2, 2026 and expiring May 1, 2027, and all work performed during normal business hours Monday through Friday from 7:30 a.m. to 3:30 p.m., excluding state holidays. The bid structure includes a lump sum price for all labor, equipment, tools, materials, and installation services; an hourly rate not to exceed 16 hours for unforeseen labor approved by the Caltrans Contract Manager; and a 10 percent materials and supplies allowance based on actual costs with original receipts, with a total bid proposal cap of $484,000.00.

This procurement includes a 25 percent Small Business participation goal, with five percent preference available to certified small businesses or contractors committing to 25 percent subcontracting to small businesses, and a mandatory three percent Disabled Veteran Business Enterprise (DVBE) participation requirement with an incentive program offering up to five percent evaluation consideration. Prevailing wage rates apply for Lassen County as this project exceeds the $15,000 public works threshold. A payment bond equal to 100 percent of the contract value is required if the bid exceeds $25,000, and the contractor must provide forklifts or man lifts for installation work while Caltrans will provide a forklift for unloading only. The contractor must complete a one-year warranty on all work and a two-year warranty on new installations. The total bid proposal must not exceed $484,000.00, establishing the maximum award value for this solicitation.