IFB Operated Equipment Rental in Alpine, Amador, Calaveras, Tuolumne, Mariposa, Merced, San Joaquin, and Stanislaus Counties

The California Department of Transportation (Caltrans) has issued Invitation for Bid (IFB) #10A2831 for Operated Equipment Rental across eight California counties: Alpine, Amador, Calaveras, Tuolumne, Mariposa, Merced, San Joaquin, and Stanislaus. The procurement seeks a contractor to provide fully operated medium excavators and super dump trailers for hauling and legally disposing of stockpiled debris from predesignated state highway sites. Specific equipment requirements include 750 hourly hours for a front end loader or medium excavator with a thumb attachment, and 1,600 hourly hours for an end dump truck, transfer truck, or super dump trailer. The contract will span from November 1, 2025, to October 31, 2028, with approximately 60% of work to be performed at night. Key bid dates include written questions due by September 16, 2025, and final bid submissions due by September 23, 2025. Bidders must possess a valid Motor Carrier Permit and Department of Industrial Relations registration, and the contract will require prevailing wages if the total bid amount exceeds $15,000.

The solicitation includes notable small business and disadvantaged business enterprise provisions, with a Small Business (SB) participation goal of 25% and a Disabled Veteran Business Enterprise (DVBE) incentive program. While DVBE participation is not mandatory, bidders with 100% DVBE participation can receive a 5% bid incentive. Bidders must submit various certifications, including a Non-Collusion Declaration, California Civil Rights Laws Certification, and Darfur Contracting Act Certification. The contract incorporates additional requirements for organic waste recycling, safety measures, and compliance with state and federal regulations. The estimated total contract amount is currently to be determined (TBD), with payment structured based on hourly rates for equipment usage. Successful contractors will need to demonstrate compliance with complex regulatory requirements and possess the technical capability to perform nighttime highway debris removal and disposal operations across multiple California counties.