IFB On-Call, As Needed Railroad Flagging Services, Statewide

The California Department of Transportation (Caltrans) has issued Invitation for Bid (IFB) No. 52A0177 for statewide On-Call, As Needed Railroad Flagging Services. The procurement seeks a contractor to provide railroad flagging services within Union Pacific Railroad (UPRR) right of way, with services to be assigned through individual Service Requests. The contract is anticipated to run from May 1, 2025, to April 30, 2027, with an estimated workload of 80 8-hour shifts, 20 4-hour shifts, and additional specialized shifts including night and holiday hours. Bids are due by April 3, 2025, at 2:00 p.m. Pacific Time, with a proposed award date of April 17, 2025. The solicitation requires bidders to complete unit prices for various flagging service categories, including standard shifts, night hours, holiday hours, overtime, and weekend hours. Contractors must provide all necessary labor, equipment, tools, parts, materials, supplies, and incidentals to perform railroad flagging services as specified by Caltrans. Prevailing wage rates will apply for the counties listed in the solicitation, and bidders must be registered with the Department of Industrial Relations.

Caltrans has established a 25% Small Business (SB) participation goal and strongly encourages certified Small Business or Micro Business participation. While a Disabled Veteran Business Enterprise (DVBE) participation requirement is not mandatory, DVBE participation is encouraged, with a 5% DVBE incentive to be applied to the bid evaluation. The solicitation includes a 10% allowance for reimbursable items such as railroad permit fees, insurance, and various permits. Bidders interested in accessing the full solicitation documents can request an accessible version by emailing ADAdocs@dot.ca.gov or calling (833) 713-2922. The contract appears to be competitively bid, with unit pricing determining the potential contract value. While a specific total contract value is not explicitly stated, the estimated workload and unit pricing structure suggest a moderate-scale procurement with potential for multiple service assignments throughout the two-year contract period.