IFB-On-Call and As-Needed Multi-Provider Title and Escrow Services in Yolo County

California Department of Transportation (Caltrans) is soliciting bids for on-call and as-needed multi-provider title and escrow services in Yolo County under IFB Solicitation No. 03A4213, with bids due August 20, 2026 at 2:00 p.m. The contract will be awarded to up to two responsible bidders submitting the lowest bids meeting all specifications. A 5% small business or micro business preference applies to certified contractors (maximum preference amount of $50,000), and a 5% Disabled Veteran Business Enterprise incentive is available for verified 100% DVBE participation, with a combined incentive and preference cap of $100,000.

Bidders must hold a valid California Department of Insurance title and escrow license at time of bid submittal and maintain it throughout the agreement. Services include preliminary title reports on up to 75 parcels with five-year sales tabulation, title record searches (10 hours estimated), statements of record ownership, updated title reports (25 parcels), document copying and preparation, electronic recording, disbursement services, and title insurance policies and litigation guarantees for residential and commercial transactions. Bid pricing must be submitted on a unit-price basis for each line item without ranges or alterations; all costs including employer payments, travel, insurance premiums, and taxes must be incorporated into rates. Third-party reconveyance and subordination fees are reimbursable based on actual costs up to 10% of the subtotal, with individual transactions capped at $1,000 unless prior written approval is obtained.

The agreement is estimated to commence September 21, 2026 and expire September 20, 2031 (five years), with provisions for amendments extending up to one year beyond expiration to complete open escrow orders. New orders will be limited to a three-year placement period ending September 20, 2029. Questions are due August 12, 2026. Bid opening is scheduled for 2:30 p.m. on August 20, with an estimated award date of August 26, 2026. Standard Caltrans requirements apply, including civil rights compliance, the Darfur Contracting Act, Russia sanctions provisions, and generative AI disclosure requirements.