IFB-On-Call and As-Needed Multi-Provider Title and Escrow Services in Siskiyou County

California Department of Transportation (Caltrans) Division of Procurement and Contracts is requesting bids on on-call and as-needed title and escrow services in Siskiyou County under IFB Solicitation No. 02A2541, with bids due August 18, 2026 at 2:00 p.m. and bid opening at 2:30 p.m. the same day. Bidders must hold a valid Title and Escrow license issued by the California Department of Insurance — the mandatory qualification filter.

The scope covers preliminary title reports with five-year sales tabulations, updated continuation guarantees, litigation guarantees, policies of title insurance, escrow services, document preparation, recording fees, and related documentation for property acquisitions supporting future State highway facilities. Services will address up to 17 potential assessor's parcel numbers across commercial, residential, government, and rural-residential property types. Bidders must submit unit prices for 112 line items covering title report categories, document services, and title insurance policies at multiple transaction value tiers for residential and commercial properties.

A 5% Small Business or Micro Business preference applies to certified firms, capped at $50,000. A 5% Disabled Veteran Business Enterprise (DVBE) incentive applies when verified DVBE participation reaches 100% of the contract.

The Agreement commences September 21, 2026 (estimated) and expires September 20, 2031, a five-year term. New orders for title and escrow services are accepted only through September 20, 2029, with a potential one-year amendment to complete pending escrow orders. Caltrans will award to up to two responsive and responsible bidders with the lowest bids; in a tie, Caltrans will draw lots. Work is assigned first to the lowest-ranked bidder, with subsequent bidders called in ascending order if the first cannot accept additional work. Subcontracting is not permitted. Third-party reconveyance and subordination fees are reimbursable at actual cost with no markup, capped at 10% of the subtotal. Written questions are due August 11, 2026. The proposed award date is August 24, 2026.