IFB-On-Call, and As-Needed Multi-Provider Title and Escrow Services in Siskiyou County

The California Department of Transportation (Caltrans) is soliciting bids for on-call and as-needed multi-provider title and escrow services in Siskiyou County to support the acquisition of properties for future State highway facilities. This Invitation for Bid (IFB) seeks qualified title and escrow companies regulated by the California Department of Insurance to provide comprehensive services including preliminary title reports, title searches, document preparation, title insurance policies using California Land Title Association standard coverage forms, litigation guarantees, and escrow administration across approximately 25 properties with various classifications such as schools, commercial, residential, industrial, and recreational properties. Bidders must submit detailed pricing for preliminary title reports, title record searches, title insurance policies at various transaction amounts for both residential and commercial properties, litigation guarantees, escrow services, and third-party reconveyance and subordination fees. Contractors must maintain a valid Title and Escrow license from the California Department of Insurance and provide proof of licensure with their bid submission. The Agreement will be a five-year contract commencing on May 1, 2026, and expiring on April 30, 2031. All bid prices must include employer contributions, travel costs, insurance premiums, and applicable taxes. Written questions must be submitted by March 19, 2026, with bids due on March 26, 2026, at 2:00 p.m. Pacific Time, and bid opening scheduled for March 26, 2026, at 2:30 p.m. via teleconference, with an estimated award date of April 3, 2026. Caltrans will award the contract to the two lowest responsible bidders meeting all specifications.

This procurement includes specific set-aside designations and incentives for disadvantaged business enterprises: a five percent Small Business or Micro Business preference applies to certified firms with a cap not to exceed $50,000, and a five percent Disabled Veteran Business Enterprise (DVBE) incentive applies to verified DVBE firms with 100 percent participation. No subcontracting is permitted under this Agreement. Insurance requirements are substantial, including Commercial General Liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability of $1,000,000 combined single limit, and Workers' Compensation coverage. The specific award value or budget range for this procurement is not disclosed in the available documentation; however, the contract encompasses services for multiple property acquisitions across the county over the five-year period. The Agreement is contingent upon approval by the California Department of General Services and available legislative appropriations.