IFB-On-Call, and As-Needed Multi-Provider Title and Escrow Services in Nevada County

California Department of Transportation (Caltrans) is requesting bids on on-call and as-needed multi-provider title and escrow services in Nevada County under IFB Solicitation No. 03A4214, with bids due August 20, 2026 at 2:00 p.m. and questions due August 12, 2026. Caltrans will award the agreement to up to two responsive and responsible bidders submitting the lowest bids.

A five percent small business preference applies to certified Small Businesses and Micro Businesses, and a five percent DVBE incentive applies to bidders with confirmed Disabled Veteran Business Enterprise participation; the combined incentive and preference cap is $100,000. No DVBE participation is mandated but is encouraged. Caltrans seeks to meet a twenty-five percent small business participation goal. Subcontracting is prohibited.

Bidders must be licensed title and escrow companies regulated by the California Department of Insurance. The scope encompasses preliminary title reports on an estimated 250 parcels, title record searches, ownership statements, updated title reports, document copying and preparation, electronic recording, litigation guarantees, and escrow administration. Services support property acquisitions for future state highway facilities. Pricing is structured on a per-unit basis across multiple service categories: title services, residential and commercial title insurance policies, residential and commercial litigation guarantees, and residential and commercial escrow services, with transaction amounts ranging from under $100,000 to over $5,000,000.

The contract term is five years, commencing September 21, 2026 and expiring September 20, 2031. New orders may only be placed through September 20, 2029; escrow services may continue beyond contract expiration under amendment not to exceed one additional year. The proposed award date is August 26, 2026. Contractors must maintain general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, current title and escrow licensing, and comply with state and federal requirements including organic waste recycling, Russia sanctions screening, and data security protocols. The agreement is subject to appropriation of funds by the State Legislature.