IFB-On-Call, and As-Needed Multi-Provider Title and Escrow Services in Nevada County

The California Department of Transportation (Caltrans) Division of Procurement and Contracts is issuing an Invitation for Bid (IFB) for on-call and as-needed multi-provider title and escrow services in Nevada County to support future State highway facility acquisitions. The procurement seeks qualified title and escrow companies licensed by the California Department of Insurance to provide preliminary title reports, title searches, statements of record ownership, report updates, document preparation and signing services, electronic recording, disbursement services, and comprehensive title insurance and escrow services for residential and commercial transactions across a range of property values from $0 to $5,000,000. Key deliverables include preliminary title reports generated within 30 days, escrow services typically completed within 30 to 90 days, reconveyance document preparation, and title insurance policy delivery within 30 days of escrow close, with pricing structured on a unit-price basis for each service category. Bidders must hold a valid Title and Escrow License from the California Department of Insurance, provide proof of business licensure, and demonstrate compliance with California Civil Rights Laws and the Darfur Contracting Act. The written question submission deadline is March 20, 2026, with bid submissions due by 2:00 p.m. Pacific Time on April 2, 2026, followed by bid opening at 2:30 p.m. the same day. Award is estimated for April 10, 2026, with the Agreement commencing May 1, 2026 (or upon Department of General Services approval, whichever is later) and expiring April 30, 2031, representing a five-year term with a three-year window for opening new orders through April 30, 2029.

The Agreement will be awarded to the two lowest responsive and responsible bidders meeting all specifications. A five percent (5%) Small Business (SB) or Micro Business (MB) preference is available to certified bidders, with preference amounts not to exceed $50,000, and a five percent (5%) Disabled Veteran Business Enterprise (DVBE) incentive applies for bidders with verified 100% DVBE participation. Mandatory insurance requirements include Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Workers' Compensation with Employer's Liability ($1,000,000). A 10% reimbursement cap applies to third-party reconveyance and subordination fees, capped at a maximum of $1,000 per deed of trust unless pre-approved. Subcontracting is prohibited under this Agreement. Caltrans reserves the right to terminate the Agreement with 30 days' notice for any or no cause, or immediately for default or good cause. No specific budget range or award value is disclosed in the solicitation documents.