IFB-On-Call, and As-Needed Multi-Provider Title and Escrow Services in Glenn County

California Department of Transportation (Caltrans) Division of Procurement and Contracts is requesting bids for on-call, as-needed title and escrow services in Glenn County under IFB Solicitation No. 03A4212, with bids due August 20, 2026 at 2:00 p.m. Pacific Time. Caltrans will award up to two contracts to the lowest responsive and responsible bidders. A 5% small business preference applies to certified California Small Business or Micro Business contractors; a separate 5% DVBE incentive applies for bidders with 100% verified DVBE participation, with a combined incentive-and-preference dollar cap of $100,000.

Bidders must hold a valid Title and Escrow license from the California Department of Insurance. Subcontracting is prohibited; all work must be performed by the contractor's own organization. The scope covers preliminary title reports with five-year sales tabulation; updated title reports; copies of recorded documentation; litigation guarantees; policies of title insurance; escrow services; title searches; document preparation and recording; and reconveyance and subordination facilitation for residential, commercial, industrial, and recreational properties across Glenn County. The solicitation includes 23 potential parcels with transaction values ranging from under $100,000 to over $5,000,000. Bidders must submit unit prices for 113 line items.

The contract term is five years, estimated to commence September 21, 2026 and expire September 20, 2031. New orders are limited to the first three years (through September 20, 2029); escrow orders may extend one additional year by amendment. Contractors must maintain comprehensive general liability, professional liability, and errors and omissions insurance with Caltrans named as additional insured. All bid submissions must include the Bid/Bidder Certification Sheet, California Civil Rights Laws Certification, Darfur Contracting Act Certification, and proof of valid licensing. Written questions are due August 12, 2026. The preliminary award date is estimated August 26, 2026, with bid opening at 2:30 p.m. on August 20.