IFB Non-Routine and Routine Electrical Services in Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, Solano, and Sonoma Counties

The California Department of Transportation (Caltrans) is issuing an Invitation for Bid (IFB) for routine and non-routine electrical services across nine Bay Area counties: Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, Solano, and Sonoma. The procurement encompasses maintenance and repair services for high and medium voltage electrical equipment at Caltrans substations, including work on 12kV transformers, circuit breakers, switchgears, panel boards, and related equipment. Specific deliverables and services required include preventive maintenance, testing, thermal imaging, placard-labeling, lock-out/tag-out program development, traffic control, and training delivery. The contractor must provide four 40-hour training courses for approximately 75 electricians and purchase eight thermal imaging cameras (Fluke Ti32 or better) for Caltrans crews. Bidders must hold a valid C-10 Electrical Contractor license and C-31 Construction Zone Traffic Control license, maintain current Department of Industrial Relations registration, and comply with state prevailing wage requirements. The bid proposal includes 14 line items covering labor, equipment, materials, and travel at specified unit rates and quantities, with a bidder's bond of at least 10 percent required for bids of $484,000 or greater. Critical deadlines include a written questions submission deadline of April 9, 2026 at 2:00 p.m., a bid due date of April 16, 2026 at 2:00 p.m., with bid opening via teleconference at 2:30 p.m. the same day and an estimated award date of May 1, 2026. The agreement term is three years, estimated to commence September 15, 2026 and expire September 14, 2029, with routine services performed during normal business hours (Monday–Friday, 7:00 a.m.–3:30 p.m.) and non-routine services available outside these hours as required.

The IFB mandates a 5 percent Disabled Veteran Business Enterprise (DVBE) participation requirement and offers a 5 percent small business preference, limiting participation to qualified organizations meeting these criteria. Prevailing wage rates apply across all nine counties, and the contractor must submit certified payroll records with each invoice. Payment bonds of 100 percent of individual service request amounts exceeding $25,000 are required prior to work commencement. The solicitation documentation does not identify any incumbent vendors or current contractors, nor does it specify an overall contract award value or budget range. The agreement is subject to budget contingency provisions and may be terminated by Caltrans for convenience with 30 days' notice or for default immediately. Additional compliance requirements include adherence to California Vehicle Code motor carrier permit provisions, California Civil Rights Laws certification, organic waste recycling obligations, and various safety and insurance standards.