IFB No. 26-3016-10PKW Smart Air Brand Air Purifiers and Accessories

The County of Henrico, Virginia, Department of Finance, Purchasing Division, is soliciting bids on behalf of Henrico County Public Schools (HCPS) for Smart Air Brand air purifiers and replacement filters under IFB 26-3016-10PKW, with bids due November 4, 2026 at 2:00 PM via the Commonwealth of Virginia's eVA platform. This is a rebid of IFB 26-2986-7PKW.

The scope covers Smart Air Blast Mini-MKII and Blast-MKII air purifier units equipped with rolling casters, plus replacement H13 HEPA and carbon filters for both models. All units must require no special tools for maintenance or filter replacements and carry a minimum one-year warranty. The awardee must hold Smart Air brand certification as a required submission document.

HCPS spent approximately $24,773.49 on Smart Air products in Fiscal Year 2024 and $5,338.02 in Fiscal Year 2025. The contract term runs from February 1, 2027 through January 31, 2028, with four optional one-year renewal periods at prices not to exceed 3% above the previous year's rates, creating a maximum five-year term. Pricing is F.O.B. delivered with all freight and handling charges included in unit prices.

Delivery must occur within five business days of order receipt to multiple school locations throughout Henrico County. The awardee must maintain adequate inventory for immediate delivery and provide written estimates within two business days upon request. The County will evaluate bids on the lowest responsive and responsible bidder criteria. Bidders must submit a bid signature sheet, business category classification form, proof of Smart Air brand certification, return goods policy, and responsible bidder certification addressing government contract defaults or terminations within the past five years. Technical questions are due October 26, 2026 at 2:00 PM. The County reserves the right to evaluate and test products at no charge and may negotiate with the lowest bidder if all bids exceed available funds.