IFB No. 26-2986-7PKW Smart Air Brand Air Purifiers and Accessories

Henrico County Public Schools, Virginia is requesting bids on Smart Air Brand air purifiers and accessories under IFB 26-2986-7PKW, with bids due September 18, 2026 at 10:30 a.m. local time via the Commonwealth of Virginia's eVA portal. The solicitation establishes an annual contract with options for renewal for four additional one-year periods at prices not to exceed 3% above the previous year's pricing.

The scope covers Smart Air Blast Mini - MKII and Smart Air Blast - MKII air purifiers, replacement H13 HEPA filters, replacement carbon filters, and associated accessories and maintenance items. Bidders must be certified as authorized Smart Air brand distributors and provide inside delivery to multiple school locations throughout Henrico County. The successful bidder must maintain adequate inventory to ensure delivery within five business days of order receipt and obtain quotes within two business days for HCPS authorized representatives' approval. All pricing must be quoted on an F.O.B. delivered basis with freight and handling charges included in unit prices; HCPS will not pay additional surcharges or fees.

Historical purchasing data shows HCPS spent approximately $24,773.49 in fiscal year 2024 and $5,338.02 in fiscal year 2025 on these products, though no minimum purchase guarantee is provided. The contract period runs from February 1, 2027, through January 31, 2028. Bidders must submit pricing quotations with unit prices for all line items, proof of certification as an authorized Smart Air distributor, a return-goods policy, current business licenses, responsible bidder certifications, and references. The County reserves the right to evaluate and test samples at no charge. The contract will be awarded to the lowest responsive and responsible bidder, subject to available funding. Addendum No. 1 providing questions and answers was posted September 2, 2026, and bidders must incorporate its guidance into their submissions.