IFB No. 128414 Written Translation Services

The California Employment Development Department is requesting bids for written translation services into and from English across 21 designated languages under IFB No. 128414, with bids due August 11, 2026 at 3:00 p.m. (PT) and a public bid opening on August 12 at 9:00 a.m.

Small Business/Microbusiness and Small Business/Nonprofit Veteran Service Agency certifications receive a 5% preference; non-small businesses may claim a 5% preference by committing to 25% California certified small business subcontractor participation. DVBE participation and incentive requirements are waived.

The scope covers professional translation services for Limited English Proficient populations across Group A Primary Languages (Spanish, Traditional Chinese, Simplified Chinese, Vietnamese, Tagalog, Korean, Armenian) and Group B Secondary Languages (Arabic, Farsi, Punjabi, Russian, Japanese, Hindi, Mon-Khmer, Thai). Deliverables include document translation, desktop publishing and formatting, editing and proofreading, translation quality evaluation using Multidimensional Quality Metrics, and machine translation post-editing. Turnaround times range from one business day for requests under 100 words to ten business days for requests exceeding 10,000 words or requiring extensive desktop publishing.

Staff must hold professional certification, baccalaureate-level language knowledge, or verified state/local/federal government contracting experience in source and target languages. The contractor must carry general liability insurance of at least $1 million per occurrence and workers' compensation insurance of at least $1 million. Payment is per English word translated at rates specified in the Cost Table (Exhibit B-1). The contract term runs from October 1, 2026 through September 30, 2028. Questions are due July 28, 2026, with responses by August 4. The EDD intends to announce the award during the week of August 25, 2026. All materials produced become the property of the State of California.