IFB No. 127986 Annual Carpet and VCT Cleaning Services

The California Employment Development Department (EDD) is issuing Invitation for Bid (IFB) No. 127986 for annual carpet and vinyl composite tile (VCT) cleaning services at its facility located at 745 Franklin Street, San Francisco, CA 94102. The procurement encompasses comprehensive floor cleaning services for approximately 59,800 square feet of space, including 48,361 square feet of carpeted areas and 11,439 square feet of VCT flooring. The scope of work includes carpet vacuuming, pre-treatment of stains, steam cleaning using truck-mounted equipment, VCT stripping and waxing, furniture movement and replacement, and site cleanup, with all work required to be completed outside normal business hours, typically Friday evenings after 5:00 p.m. The contract term runs from September 1, 2026, through August 31, 2029, with award to be made to the lowest responsible bidder meeting all specifications. Critical deadlines include a mandatory site walkthrough on May 27, 2026, at 10:00 a.m. (exempting vendors who attended the May 6 walkthrough), written questions due May 27, 2026, at 3:00 p.m. PT, bid proposals due June 3, 2026, at 3:00 p.m. PT, and public bid opening on June 4, 2026, at 9:00 a.m. Contractors must maintain general liability insurance of not less than $1,000,000 per occurrence, workers' compensation insurance of not less than $1,000,000, and automobile liability insurance of not less than $1,000,000 per accident, with all work guaranteed for one year from acceptance and no subcontracting permitted.

The EDD has waived the Disabled Veteran Business Enterprise (DVBE) Participation Requirement but offers a DVBE Incentive providing adjustments ranging from 1 to 5 percent based on certified DVBE participation levels; additionally, Small Business/Microbusiness (SB/MB) and Small Business/Nonprofit Veteran Service Agency (SB/NVSA) certification preferences of 5 percent are available to eligible respondents. The bid structure requires contractors to quote an annual contract sum as full compensation for all labor and travel costs, with material costs reimbursable upon submission of receipts subject to a maximum 10 percent contractor markup. The intent to award announcement is expected the week of June 10, 2026. The annual contract value is not explicitly stated in the procurement documents, though pricing will be evaluated based on bid proposals submitted by eligible contractors. No incumbent vendors or current contractors are identified in the available procurement materials, and no existing infrastructure or technology integration requirements are specified.