IFB No. 125471

The California Employment Development Department (EDD) issued Invitation for Bid (IFB) No. 125471 on March 24, 2026, seeking carpet, chairs, and grout cleaning services for its facility located at 297 W. Hedding Street, San Jose, California 95110. This procurement spans three California jurisdictions: Santa Clara County, San Diego City, and Santa Clara City. The successful contractor must provide comprehensive on-site cleaning services utilizing industrial equipment and materials at no additional cost to the EDD, with service delivery scheduled Monday through Friday between 7:00 a.m. and 4:00 p.m., excluding state holidays. The contractor is required to maintain general liability insurance of at least $1,000,000 per occurrence, workers' compensation and employers liability insurance of at least $1,000,000, and automobile liability insurance of at least $1,000,000 per accident. All contractor employees must undergo background investigations including fingerprinting and FBI checks at the EDD's expense and sign confidentiality agreements. The bid submission deadline was April 15, 2026 by 3:00 p.m. PT, with a public bid opening scheduled for April 16, 2026 at 9:00 a.m. and intent to award scheduled for the week of April 20, 2026. Award will be made to the lowest responsible bidder meeting all specifications and requirements, with the contract term running from August 1, 2026 through June 30, 2029.

Small Business/Microbusiness (SB/MB) and Small Business/Nonprofit Veteran Service Agency (SB/NVSA) certified firms are eligible to claim a five percent preference on the lowest responsible bid, up to a maximum of $50,000, providing a competitive advantage for these designated enterprise categories. Disabled Veteran Business Enterprise participation and incentive requirements have been waived for this IFB. The procurement documents do not identify any incumbent vendors or current contractors for this service. Pricing will be evaluated on a cost-per-service-unit basis, with the EDD reserving the right to reject any or all bids submitted. The contractor must comply with Federal Tax Information (FTI) safeguarding requirements per IRS Publication 1075 and all applicable state and federal regulations. While specific budget ranges or estimated award values are not explicitly stated in the available documentation, contractors should prepare comprehensive cost proposals reflecting all labor, equipment, materials, and insurance costs for the three-year contract period.