IFB No. 125042 "As Needed" Assistive Technology Training Services

The California Employment Development Department (EDD) has issued Invitation for Bid (IFB) No. 125042 seeking qualified contractors to provide "As Needed" Assistive Technology Training Services for EDD offices throughout Southern California. The procurement encompasses remote and in-person training on assistive technology software, specifically JAWS and Dragon Naturally Speaking, designed to enable employees with disabilities to perform their essential job functions effectively. Bidders must submit separate hourly rates for in-person and remote training services, with pricing to include all labor, travel costs, materials, and equipment necessary to perform the work. Required qualifications include proof of $1,000,000 in general liability insurance, workers' compensation coverage, automobile liability insurance, and successful background investigation clearance, along with compliance with confidentiality and security requirements for accessing EDD information. The contract term extends from June 1, 2026, through May 31, 2029, and award will be made to the lowest responsible bidder meeting all specifications. Key deadlines include the question submission deadline of February 10, 2026, with responses provided by February 17, 2026; the bid submission deadline of February 25, 2026, at 3:00 p.m. Pacific Time; and the public bid opening scheduled for February 26, 2026, at 9:00 a.m. at 1416 9th Street, Sacramento, California, with intent to award expected during the week of March 4, 2026.

Small Business/Microbusiness and Small Business/Nonprofit Veteran Service Agency certifications are eligible to claim a five percent preference, with a maximum computation value of $50,000, while Disabled Veteran Business Enterprise participation and incentive requirements are waived for this procurement. Subcontracting is permitted only to meet departmental requirements and preferences, provided that subcontracting costs do not exceed twenty-five percent of the bid price. The EDD has stated that no specific minimum quantities are guaranteed and that any quantities listed in the solicitation are estimates only, meaning contractor workload will be determined on an as-needed basis throughout the contract period. The total contract dollar amount will not exceed a figure to be determined based on the lowest responsible bid meeting specifications, though no specific budget range or award value has been disclosed in the procurement documents. Contractors must maintain ongoing compliance with federal and state nondiscrimination and safeguarding requirements throughout the entire contract term.