IFB No. 114960 Monthly Boiler and Chiller Chemical Treatment Maintenance and Annual Cleaning Services

The California Department of Transportation (Caltrans) has issued Invitation for Bid (IFB) No. 22A1311 for monthly boiler and chiller chemical treatment maintenance and annual cleaning services across Sacramento County, West Sacramento City, and Sacramento City. The procurement seeks a qualified contractor to provide comprehensive maintenance services, specifically focused on fire alarm control unit inspection, testing, and maintenance at Caltrans Headquarters. Key deliverables include quarterly, semi-annual, and annual testing and maintenance of fire alarm control units and network audio systems located in the original building, Annex I, and Annex II. The contractor must furnish all necessary labor, equipment, tools, parts, materials, supplies, and incidentals to complete the services. Required qualifications include possessing a current C-10 (Electrical Contractor) license and being registered with the Department of Industrial Relations. The bid is due on August 14, 2025, with a proposed award date of August 19, 2025, and the contract is scheduled to run from September 1, 2025, to August 31, 2028.

The solicitation includes a small business preference of 5% and encourages Disabled Veteran Business Enterprise (DVBE) participation, which may receive an additional 5% incentive. While DVBE participation is not mandated, it is viewed favorably in the evaluation process. The total bid proposal is capped at $461,000, with line items for testing, hourly rates for a Journeyman Electrician Fire System Specialist during different time periods, and a maximum allowable expenditure for parts and materials. Prevailing wage rates will apply if the total bid amount exceeds $15,000, and the contractor must comply with various labor, safety, and business regulations. Interested vendors should note that for an accessible version of solicitation documents, they can submit a request to ADAdocs@dot.ca.gov or call (833) 713-2922. The procurement emphasizes comprehensive service delivery, technical expertise, and compliance with state regulatory requirements.