IFB Multi-provider Title and Escrow Services in Lassen County

The California Department of Transportation (Caltrans) is issuing an Invitation for Bid (IFB 02A2509) for an on-call and as-needed multi-provider agreement to provide comprehensive title and escrow services for properties in Lassen County over a five-year period. The procurement seeks qualified contractors to deliver preliminary title reports, litigation guarantees, title insurance policies using California Land Title Association (CLTA) standard coverage forms, escrow services, document preparation and recording, statement of record ownership charges, and reconveyance services for properties associated with transportation projects. Prospective contractors must be licensed as a title and escrow company by the California Department of Insurance and demonstrate the capability to provide timely reports on multiple parcels. The bid pricing structure includes detailed line items for specific services such as preliminary title reports (20 parcels), title record searches (10 hours), statement of record ownership charges (5 parcels), continuation guarantees (10 parcels), document copying and recording fees, document preparation, electronic recording (5 documents), disbursement services, and tiered title insurance and escrow rates for residential and commercial transactions ranging from $0 to $5,000,000 and above, with third-party reconveyance and subordination fees reimbursed at actual cost with a 10% allowance up to a maximum of $1,000.00 per deed of trust. Up to two responsible bidders with the lowest bids will be selected as winning contractors. The written question deadline is April 6, 2026, with bid submissions due April 14, 2026, at 2:00 p.m. Pacific Time, followed by bid opening at 2:30 p.m. the same day via teleconference, with an estimated award date of April 28, 2026, and agreement commencement on June 1, 2026, expiring May 31, 2031.

This procurement includes a five percent (5%) preference for certified Small Business (SB) or Micro Business (MB) contractors with a preference cap not to exceed $50,000, and encourages Disabled Veteran Business Enterprise (DVBE) participation by offering a five percent (5%) incentive for bids demonstrating 100% verified DVBE participation, subject to a combined incentive and preference dollar cap of $100,000. No subcontracting is permitted under this agreement. Contractors must provide proof of valid title and escrow licensure, comply with the Darfur Contracting Act certification, and maintain required insurance coverage including $1,000,000 per occurrence/$2,000,000 aggregate commercial general liability and $1,000,000 combined single limit automobile liability. New orders are limited to a three-year placement period ending May 31, 2029, though open escrows may extend up to one additional year, and contractors must adhere to all applicable state and federal regulations including SB 1383 organic waste recycling requirements. No incumbent vendors or specific budget ranges are identified in the solicitation materials.