IFB Multi-provider Title and Escrow Services in Butte County

The California Department of Transportation (Caltrans) Division of Procurement and Contracts is soliciting on-call and as-needed title and escrow services through Invitation for Bid (IFB) 03A4167 for properties located in Butte County, including jurisdictions in Butte Valley CDP, Butte Meadows CDP, and Butte Creek Canyon CDP. The procurement seeks qualified title and escrow companies to provide comprehensive services including preliminary title reports, litigation guarantees, policies of title insurance, title record searches, statement of record ownership charges, continuation guarantee updates, document preparation and recording, electronic receipt and printing of loan documents, and both residential and commercial transaction services. Services will cover property transactions ranging from $0 to $5,000,000 across fourteen referenced assessor's parcel numbers in Butte County. Bidders must possess a valid Title and Escrow license issued by the California Department of Insurance at the time of bid submittal and maintain continuous licensure throughout the five-year agreement term. Written questions must be submitted by April 6, 2026 at 2:00 p.m. Pacific Time, with bids due April 14, 2026 at 2:00 p.m. followed by public bid opening at 2:30 p.m.; the estimated award date is April 28, 2026, with the agreement commencing June 1, 2026 and expiring May 31, 2031. Caltrans will award the agreement to up to two lowest responsive and responsible bidders; bidders must submit detailed unit and total prices for 112 line items covering various title and escrow services with all costs including employer payments, insurance premiums, travel, taxes, and recording fees.

Caltrans will apply a five percent (5%) Small Business preference to certified Small Business or Micro Business firms with the California Department of General Services and offers a Disabled Veteran Business Enterprise (DVBE) incentive of up to five percent (5%) for verified 100% DVBE participation, with a combined cap of $100,000 on all incentives and preferences. Required insurance includes Commercial General Liability coverage of $1,000,000 per occurrence/$2,000,000 aggregate, Automobile Liability of $1,000,000 combined single limit, and Workers' Compensation at statutory limits. Subcontracting is not permitted under this agreement, and no Motor Carrier Permit is anticipated to be required based on the nature of services. All bids must be submitted in physical form to the Caltrans Division of Procurement and Contracts Bid Unit in Sacramento, as electronic submissions will not be accepted. New orders may only be placed through May 31, 2029, though open escrows may extend beyond the agreement expiration date through an amendment not exceeding one additional year. No specific budget range or award value is disclosed in the solicitation documents.