IFB milk products - SNP

Screven County School Food Authority is requesting sealed bids for fresh milk products under IFB #1024, with bids due June 16, 2023 at 10:00 a.m. at the School Nutrition Office in Sylvania, Georgia. The contract runs from July 1, 2023 through June 30, 2024 with options to extend up to three additional months at the same pricing or renew for up to four additional one-year terms based on vendor performance.

The scope includes fat-free chocolate milk (8 oz), 1% low-fat plain milk (8 oz), lactose-free fat-free milk (8 oz), 1% low-fat plain milk (gallon), and buttermilk (gallon). District usage is estimated at 110,000 units of fat-free chocolate milk and 60,000 units of 1% low-fat plain milk. Bidders must submit pricing for both plastic bottle and cardboard packaging formats. Deliveries are scheduled Monday/Wednesday/Friday or Tuesday/Thursday of each week via refrigerated truck to three delivery sites (Elementary, Middle, and High Schools); separate fuel surcharges are prohibited.

All products must comply with the Buy American provision (7 CFR 210.21(d)), requiring processing in the U.S. with over 51% domestic agricultural content. Bidders must submit HACCP plans with 24/7 recall response capability, E-Verify employment authorization compliance, debarment and suspension certifications for contracts exceeding $25,000, and evidence of liability insurance with minimum $500,000 per occurrence for general liability and bodily injury.

Bid prices must remain firm for 90 days from contract award; thereafter, price adjustments on a six-month basis may be requested based on market conditions verified by third-party publications, with increases capped at 10% unless extraordinary economic circumstances apply. Pricing must include all packing and transportation costs to the three designated delivery sites. Written questions are due May 29, 2023. Bid opening will occur June 16, 2023 at 2:00 p.m. Award will be made to the lowest responsive and responsible bidder within approximately 60 days of bid opening. The SFA reserves the right to award to a single vendor or multiple vendors and to accept or reject any or all bids.