IFB Legal Document Messenger Services in Los Angeles, Ventura, Riverside, San Bernardino, San Deigo, Imperial, and Orange Counties

The California Department of Transportation (Caltrans) has issued an Invitation for Bid (IFB) for legal document messenger services across Districts 7, 8, 11, and 12, covering Los Angeles, Ventura, Riverside, San Bernardino, San Diego, Orange, and Imperial Counties. The comprehensive procurement solicits messenger services including attorney messenger services, document preparation, court filing services (e-filing and fax filing), service of process, and subpoena services. The contract encompasses 97 line items with estimated quantities ranging from 5 to 20,000 units, covering routine, expedited (0-24 hours), and urgent (0-8 hours) services, along with miscellaneous support services like copying, scanning, and research. Bidders must possess a valid Motor Carrier Permit and demonstrate a minimum of five years' experience in legal document filing, e-filing, subpoena preparation, and service of process. Key procurement dates include a written question submittal deadline of November 17, 2025, bid submission due by 2:00 p.m. on November 25, 2025, and a bid opening at 2:30 p.m. the same day via teleconference, with a proposed award date of December 11, 2025.

Caltrans is committed to a 25 percent small business participation goal, offering a 5 percent preference for certified small businesses, micro businesses, or contractors committing to 25 percent subcontracting to these entities. Disabled Veteran Business Enterprise (DVBE) participation, while not mandatory, receives a 5 percent incentive for 100 percent verified participation. Required bid documentation includes the bid proposal (ADM-1412), Bid/Bidder Certification Sheet (DOT ADM-1416), experience letters, Motor Carrier Permit copy, California Civil Rights Laws Certification (DOT ADM-0076), and Darfur Contracting Act Certification (DOT ADM-0077). The proposed agreement will run from January 24, 2026, to January 23, 2029, with services provided during business hours of 7:00 a.m. to 7:00 p.m., Monday through Friday, excluding holidays. The contract will be awarded to the lowest responsible bidder meeting all specifications, with the successful vendor required to provide proof of insurance within 10 working days of notification and complete a Payee Data Record (STD 204) upon award.