IFB: Lease of Four (4) Automated External Defibrillators and Monthly Inspections

The California Department of Forestry and Fire Protection (CAL FIRE) has issued Invitation for Bid (IFB) #9CA07485 for the lease of four Automated External Defibrillators (AEDs) and associated monthly inspections, targeting the facility located at 710 Riverpoint Court in West Sacramento. The procurement seeks a contractor to provide fully functional AED units with comprehensive maintenance services, including monthly on-site inspections, readiness checks, and replacement of consumable components like batteries and pads. The solicitation requires the contractor to supply all necessary materials, labor, equipment, tools, permits, taxes, transportation, and associated fees for the AED lease and inspection services. Key procurement dates include a bid availability start of August 27, 2025, with written questions due by September 8, 2025, and final bid submissions required by September 11, 2025 at 2:00 p.m. The proposed contract term spans from October 16, 2025, through October 15, 2028, with potential options for CAL FIRE to amend the agreement and expand service scope.

The solicitation encourages participation from Disabled Veteran Business Enterprises (DVBE) and includes a potential 5% DVBE incentive, though no specific participation goal is mandated. Additionally, a 5% Small Business (SB) preference applies for businesses with their principal place of business in California and certified by the California Department of General Services. Bidders must comply with various state regulations, including the Darfur Contracting Act, Executive Order N-6-22 regarding Russian sanctions, and mandatory organic waste recycling requirements. While specific budget ranges are not explicitly detailed, the procurement will utilize a flat monthly fee structure covering lease, inspections, routine maintenance, and consumable replacements. The contract covers Yolo County and Yolo CDP jurisdictions, with the primary service location being the CAL FIRE facility in West Sacramento. Potential bidders should carefully review all compliance requirements and be prepared to demonstrate their capability to meet the comprehensive AED leasing and maintenance specifications outlined in the solicitation.