IFB Large Equipment Preventative Maintenance and Repair Services ¿ DR260090

The California Department of Education is requesting bids for large equipment preventative maintenance and repair services at the California School for the Deaf, Riverside (CSDR), with bids due June 16, 2026 at 2:00 p.m. PDT and a mandatory site inspection on June 9, 2026 at 10:00 a.m. PDT. Attendance at the site inspection is mandatory; bidders who fail to attend face automatic disqualification.

A 5% small business preference is available to certified small business bidders, and a 3–5% DVBE incentive applies for contractors achieving confirmed Disabled Veteran Business Enterprise participation.

The scope covers preventative maintenance and repair services for 15 types of heavy equipment, including diesel and electric forklifts, tractors, scissor lifts, trenchers, generators, riding mowers, and utility vehicles. Preventative maintenance is performed twice per year during normal business hours (7:00 a.m. to 3:30 p.m., Monday through Friday, excluding state holidays). All technicians must possess a minimum of one year of experience maintaining and repairing similar equipment.

Bid evaluation is based on the lowest responsive and responsible average total cost across three contract years. Bidders specify maintenance rates for each piece of equipment, repair labor hourly rates up to 80 hours annually, a parts and transportation allowance of $15,000 per year, and parts tax of $1,312.50; the total is calculated across all three bid forms and divided by three.

The initial contract period runs from September 23, 2026 to September 22, 2027, with two optional one-year renewal periods extending through September 22, 2029. Performance occurs at 3044 Horace Street, Riverside, California. Contractors must maintain Commercial General Liability, Automobile Liability, Environmental/Pollution Liability, and Workers' Compensation insurance with minimum coverage of $1 million per occurrence. All bid documents must include original signatures, multiple certifications (Darfur Contracting Act, Iran Contracting Act, and California Civil Rights certifications), and proof of required insurance coverage. Public bid opening is June 18, 2026 at 10:00 a.m. PDT.