IFB IGSA #26-03 — Replace Roofs of Three Buildings at 801 Sage Camp

The Town of Bowling Green, Virginia, acting as the contracting agent for Fort Walker under an Intergovernmental Support Agreement (IGSA), is issuing a sealed Invitation for Bid (IFB #26-03) to procure roof replacement services for three buildings at Sage Camp. The procurement encompasses replacement of roofs for Building 111 (metal standing seam roof system covering approximately 5,740 square feet of gymnasium space), Building S0801 (24-gauge steel standing seam metal roof system covering approximately 1,859 square feet of a historic 2-story residential structure), and Building 1690 (asphalt shingle roofing covering approximately 13,251 square feet of dining facility). Bidders must submit firm fixed-price proposals for each building roof replacement, with pricing to include all labor, materials, equipment, disposal, overhead, and profit. All roofing systems and components must include a minimum 20-year no dollar limit manufacturer's warranty and a 5-year general contractor's warranty for Buildings 111 and S0801, and a minimum 30-year manufacturer's warranty for Building 1690. Contractors and subcontractors must demonstrate a minimum of five years' experience with similar roofing installations and comply with all applicable federal, state, and local codes and standards, including UFC and UFGS specifications. The question deadline is April 23, 2026, at 3:00 PM, with bid closing on May 6, 2026, at 4:00 PM; bids must be submitted both electronically via eVA and in sealed format (one original and two copies) to the Town Manager at 117 Butler Street, Bowling Green, Virginia 22427, with an anticipated bid acceptance date of May 10, 2026. The resulting contract shall have an initial term of six months from the date of award, with a project completion goal of 90 days after issuance of the Notice to Proceed.

The solicitation does not specify any set-aside designations or restrictions limiting participation by disadvantaged enterprises or other organizational types. Bidders must provide proof of insurability, references from three recent projects, state licensing documentation, and completed certification forms regarding conflicts of interest and business authorization. Required insurance includes general liability coverage of $1,000,000 combined single limit, workers' compensation insurance per Virginia statutory requirements, and automobile liability insurance of $1,000,000, with the Town named as additional insured. All contractor and subcontractor personnel requiring physical access to Fort Walker must comply with Department of Defense personal identity verification requirements and background check procedures. The solicitation does not disclose an estimated budget or award value range. The Town reserves the right to award to one or multiple contractors, reject any or all bids, waive informalities, and terminate the contract for convenience with just and equitable compensation for completed work.