IFB IGSA #26-02 — Replace Two HVAC Units

This Invitation for Bid (IFB IGSA #26-02) is issued by the Town of Bowling Green, Virginia, acting as the contracting agent for Fort Walker under an Intergovernmental Support Agreement (IGSA), to procure the replacement of two HVAC units located at Fire Station #8 on Fort A.P. Hill in Caroline County. The procurement requires the installation of a new 5-ton rooftop heat pump system with ductwork for Addition 1 (Sleeping Facility, 1,116 net square feet) and a new 7-ton rooftop heat pump system with ductwork for Addition 2 (Office/Training Space, 1,340 net square feet), with both units utilizing allowable refrigerants (R-32 or R-454B) and conforming to design drawings dated February 2026. Bidders must submit firm-fixed pricing for each item and provide all labor, materials, equipment, supervision, and transportation necessary for complete installation. Required qualifications include demonstration of financial stability and competency; submission of three recent references for similar work completed within the past five years; proof of required insurance coverage with minimum $1,000,000 general liability, $1,000,000 automobile liability, and statutory workers' compensation; and compliance with Virginia Public Procurement Act requirements, including State Corporation Commission identification numbers and conflict-of-interest disclosures. The question deadline is April 23, 2026, at 3:00 PM, with sealed bid submissions due May 6, 2026, at 3:00 PM via eVA and physical delivery to the Town Manager's office in Bowling Green, Virginia. Bids will be opened immediately after the deadline via Microsoft Teams, with the anticipated award date of May 10, 2026, and an initial contract term of six months from the date of award, with overall performance completion required within 12 months and 30 days from the approved schedule start date. All work must conform to applicable federal, state, and local codes including UFC, IBC, NEC, NFPA, and ASHRAE standards, and contractors are responsible for obtaining all necessary permits, licenses, and background clearances for personnel accessing the military installation.

The solicitation contains no specific set-aside designations or restrictions limiting responses to disadvantaged enterprises or particular organization types; however, bidders must comply with Virginia Public Procurement Act requirements and demonstrate responsibility and responsiveness. No incumbent vendors or current contractors are identified in the documentation. The Town reserves the right to reject any or all bids, waive informalities, and make awards based on lowest responsive and responsible bidder determination, with potential for multiple contract awards from this solicitation. Contractors are responsible for the recycling and proper disposal of removed equipment, including refrigerant recovery in government-supplied tanks, and must obtain all necessary background clearances for personnel accessing the military installation. No specific budget range or award value is disclosed in the solicitation materials. Potential contractors are encouraged to visit the site by contacting the installation's contracting office prior to bid submission.