IFB HVAC Replacement Services, Inyo County

The California Department of Transportation (Caltrans), Division of Procurement and Contracts, is requesting bids for HVAC replacement services in Inyo County under IFB 09A1135, with bids due July 2, 2026 at 2:00 p.m. A 5% Small Business preference applies to certified SBs, Micro Businesses, SB-PW firms, or contractors committing to subcontract 25% of their net bid price to such entities; a 5% DVBE incentive applies to bidders with verified 100% DVBE participation.

The scope covers removal of one existing HVAC unit and installation of one equivalent new 3-ton system (air handler with gas-fired heating and one condenser unit) at the Bishop Maintenance Station, 1250 Spruce Street, Bishop, California 93514. The contractor must provide all labor, equipment, tools, parts, materials, supplies, permits, disposal fees, travel, and incidentals. The bid includes two line items: furnace/air handler and condenser unit removal and installation, and 40 hours of unforeseen roofing repair labor. A maximum of $10,000 is allocated for materials, supplies, parts, fees, and permits not specifically identified. The total bid shall not exceed $484,000. Services are performed Monday through Friday, 7:00 a.m. to 6:30 p.m., excluding State holidays.

The contractor must hold a valid C-20 Warm-Air Heating, Ventilating and Air-Conditioning Contractor license from the California Contractors State Licensing Board and be registered with the Department of Industrial Relations. State General Prevailing Wage Rates for Inyo County apply; prevailing wages are mandatory if the total bid exceeds $15,000. A payment bond equal to 100% of the contract amount is required if the bid is $25,000 or more. General liability, workers' compensation, and additional insured endorsements naming Caltrans are required. Subcontracting is prohibited. The estimated contract term is August 10, 2026 through August 9, 2027. The estimated award date is July 16, 2026. Questions are due by June 24, 2026.