IFB FY27-01: Asphalt Overlay & Traffic Marking

The Town of South Hill, Virginia is requesting sealed bids for asphalt overlay and traffic marking services under IFB FY27-01, with bids due November 18, 2026 at 2:00 p.m. at South Hill Town Hall. A 5% bid bond is required.

The scope encompasses asphalt milling and overlay across multiple streets, removal of existing pavement to depths of 0–2 inches and 2–4 inches at specified locations, placement of base course (VDOT BM-25) and surface course (VDOT SM-12.5A) asphaltic concrete totaling approximately 6,650 tons and 150 tons respectively, and comprehensive traffic marking including centerlines (41,900 linear feet), parking space markings (19,100 linear feet), turning lanes (400 linear feet), arrows (45 single and 6 double), crosswalks (445 linear feet), and stop bars (130 linear feet). All work must be completed by June 30, 2027; no asphalt work may be performed between November 15 and April 1 without written Town permission. Site verification is the contractor's responsibility.

Contractors must hold either a Class A Virginia Contractor license (required if contract exceeds $120,000) or Class B (if between $10,000 and $120,000). Insurance requirements include Workers' Compensation at statutory limits, Comprehensive General Liability of $1,000,000 per occurrence / $2,000,000 aggregate, and Automobile Liability of $500,000 combined single limit, with the Town named as additional insured on all policies. The successful bidder must provide performance and payment bonds each equal to 100% of the contract price within 10 days of award notification. Liquidated damages are assessed at $100 per calendar day for delays beyond the June 30, 2027 completion date. The contract will be awarded on a lump-sum basis to the lowest responsive and responsible bidder. Pricing shall be submitted on a unit-price basis per line item, with all costs including labor, equipment, materials, and traffic control. Price adjustments will be made in accordance with VDOT Special Provisions for Asphalt Material Price Adjustments. Invoices are payable within thirty days.