IFB for refuse removal and recycling service at Wilson Workforce and Rehabilitation Center

The Virginia Department for Aging and Rehabilitative Services (DARS) issued Invitation for Bids (IFB) #116343 for refuse removal and recycling services at the Wilson Workforce and Rehabilitation Center (WWRC) located in Fishersville, Virginia, within Augusta County. The procurement encompasses comprehensive waste management services including dumpster rental, collection, and lawful disposal of non-hazardous, non-infectious refuse and recyclable materials. The contractor must deliver and install nine 8-cubic-yard front-load refuse dumpsters, one 20-cubic-yard roll-off dumpster, and one 8-cubic-yard front-load recycling dumpster by July 1, 2026. Collection services are required Monday through Friday between 6:30 a.m. and 3:00 p.m. Eastern Time, with pickup frequencies varying from once monthly to three times weekly depending on location. The initial contract period runs for one year with four optional one-year renewal periods, with price increases capped at the Consumer Price Index percentage change between renewal periods. Bids are due on April 30, 2026, at 2:00 p.m. ET, with an optional pre-bid conference and site visit scheduled for April 14, 2026, at 10:00 a.m. at the WWRC Facility Services Building. Required qualifications include minimum insurance coverage consisting of Workers' Compensation, Employer's Liability ($100,000), Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), and Automobile Liability ($1,000,000 combined single limit), along with compliance with E-Verify, anti-discrimination policies, drug-free workplace standards, and Commonwealth of Virginia cybersecurity requirements.

The contract is set aside for award priority to Virginia Department of Small Business and Supplier Diversity (DSBSD)-certified small businesses, and all bidders are required to submit a Small Business Subcontracting Plan targeting 42% small business utilization. Bidding is restricted to registered eVA vendors, with electronic submission required; paper bids are not accepted. The monthly fee for eight dumpsters must be all-inclusive, covering delivery, rental, fuel, repairs, removal, disposal, and landfill fees, while the 20-cubic-yard roll-off dumpster fees are separate and reimbursed at actual weight per ton with landfill weight tickets. Additional compliance requirements include eVA vendor transaction fees capped at $500 for small businesses or $1,500 for other businesses per order and monthly subcontractor reporting for contracts exceeding $100,000. No specific budget range or award value is provided in the solicitation documents, leaving pricing to be determined through the competitive bidding process based on submitted proposals.