IFB - Exterior Building Painting

The Southwest Virginia Regional Jail Authority has issued an Invitation for Bids (IFB) for exterior building painting services at three regional jail facilities located in Abingdon, Duffield, and Haysi, Virginia. This procurement encompasses painting approximately 156,000 total square feet across the three locations: 82,000 square feet at Abingdon, 44,000 square feet at Duffield, and 30,000 square feet at Haysi. The scope of work includes painting all exterior walls, metal stairs, exterior doors, metal trim, and metal canopies at each facility, with all work required to be completed and invoiced by June 30, 2026. Bidders must submit five paper copies and two electronic copies of their proposals, including detailed cost breakdowns that separately itemize material costs, labor costs, and charges for each location and work element, along with manufacturer warranty information and product specifications. The evaluation criteria include vendor qualifications and experience in commercial building painting, material warranties offered, and proposed pricing, with the Authority reserving the right to award to multiple bidders and noting that the lowest price bid is not guaranteed award. Critical deadlines include a pre-proposal conference scheduled for 9:00 a.m. on Tuesday, March 31, 2026, at the Abingdon facility with site visits to Duffield at 12:00 p.m. and Haysi at 3:00 p.m. the same day; written questions must be submitted by 2:00 p.m. on Friday, April 3, 2026, with answers posted by 2:00 p.m. on Wednesday, April 8, 2026; and sealed bids are due by 2:00 p.m. on Monday, April 13, 2026.

The solicitation does not identify specific set-asides or restrictions on organization type eligibility, though all contractors must comply with Virginia licensing requirements based on contract value, carry specified insurance coverage including $1,000,000 in commercial general liability, maintain a drug-free workplace, and indemnify the Authority. Work must be performed between 8:00 a.m. and 8:00 p.m., with water for pressure washing provided by the Authority. Bids are valid for 60 days and may be withdrawn in writing after this period at the bidder's request. Price escalation is not permitted for 365 calendar days after contract execution and may thereafter be limited to the Consumer Price Index with 30 days' notice. The solicitation documents include technical drawings depicting electrical and water access points for each of the three facilities to enable bidders to develop accurate proposals and project schedules that account for coordination around existing utility infrastructure. No specific budget range or award value is identified in the available solicitation materials.