IFB - Calibration and Repair of Portable Gas Monitor(s)

The California Department of Transportation (Caltrans) is requesting bids on calibration and repair services for portable gas monitors on an as-needed basis under IFB 07A6478, with bids due October 6, 2026 by 2:00 p.m. and a written questions deadline of September 25, 2026. A current and valid Certificate of Authorized Dealer issued by RKI Instruments is mandatory at bid submittal and throughout the contract term. A primary business location within a 50-mile radius of 2650 South Garey Avenue, Pomona, California 91766 is required; satellite or virtual offices do not satisfy this requirement. Caltrans will verify location using Google Maps and the address listed on the Bid/Bidder Certification Sheet.

Scope covers calibration and repair services on RKI Instruments models GX-2012, GX-2009, and 724-012 Eagle 2 portable gas monitors, with 18 line items spanning calibration of 60 GX-2012 units, 400 GX-2009 units, and 65 Eagle 2 units; sensor replacements (LEL, CO, O₂, and H₂S sensors); and up to 200 hours of additional unforeseen labor. Services are provided Monday through Friday, 7:00 a.m. to 3:30 p.m., excluding holidays. Contractor must furnish all labor, tools, equipment, parts, supplies, and disposal.

A 5% Small Business or Micro Business preference applies to certified businesses, capped at $50,000 in preference value. Caltrans encourages 100% DVBE participation with a 5% incentive. All bid prices must include employer payments, subsistence, travel, insurance premiums, and taxes. Commercial general liability and automobile liability insurance of $1 million per occurrence (combined single limit for auto) are mandatory, with a Certificate of Insurance due within 10 working days of award. The contract term runs January 22, 2027 through January 21, 2030. Bid opening occurs at 2:30 p.m. on October 6, 2026, with anticipated award on October 13, 2026. No subcontracting is permitted.