IFB C5613050-D FORMAX Semi-Annual Inspection, Maintenace and Repair Services

The California Department of Corrections and Rehabilitation (CDCR), specifically the Board of Parole Hearings, is seeking a contractor to provide comprehensive semi-annual inspection, maintenance, and repair services for two Formax 6204 Advanced2 Fold/Inserter machines and one Formax FD452 Envelope Opener located at 1515 K Street, Sacramento, CA. This Invitation for Bid (IFB Number C5613050-D) requires a qualified vendor with specific FORMAX equipment repair/servicing certification to perform unlimited repair visits during a two-year contract period from February 1, 2026, to January 31, 2028. The contractor must provide all necessary labor, materials, parts, and equipment for full maintenance services, with scheduled inspections in May and November. Bidders are required to submit electronic proposals by September 5, 2025, at 11:00 AM, with a public bid opening on September 8, 2025, at 2:00 PM. Key evaluation criteria will likely include the proposed maximum hourly repair rate and the vendor's demonstrated expertise in maintaining FORMAX equipment.

The solicitation includes specific small business participation requirements, with a state goal of 25% small business involvement and opportunities for Disabled Veteran Business Enterprises (DVBE). Potential bidders must comply with nondiscrimination policies, maintain a drug-free workplace, and provide specific insurance coverage. The contract includes an estimated $5,000 budget for replacement parts and gives the state flexibility to terminate services with 30 days' notice. Bidders will need to demonstrate their ability to meet state procurement requirements, including providing proof of equipment servicing certification and meeting various administrative and compliance standards. The state reserves the right to adjust maintenance services based on equipment needs, potentially increasing or decreasing the scope of work as required. While no incumbent vendor is specified, the procurement emphasizes a comprehensive approach to maintaining critical document processing equipment for the Board of Parole Hearings.