IFB C5612706-D, Rebid 3 - Fire Suppression System Services

The California Department of Corrections and Rehabilitation (CDCR) has issued an Invitation for Bid (IFB) C5612706-D, Rebid 3 for comprehensive Fire Suppression System Services across state correctional facilities. The procurement seeks a master agreement contractor to provide advanced maintenance, inspection, repair, testing, and certification services for fire suppression equipment including sprinkler systems, standpipe systems, kitchen hood systems, fire alarm panels, and fire pumps. Contractors must comply with Title 19 and 24 California Code of Regulations, National Fire Protection Association standards, and manufacturer specifications. Required services include preventative maintenance, fire sprinkler and standpipe services, fire pump services, five-year testing and certification, fire hydrant flow testing, roll-down door services, repair services, project management, and hydrostatic testing. Technicians must demonstrate California Contractors State License Board certifications, factory training, or three years of relevant experience. Service delivery is expected during standard business hours (8:00 a.m. to 4:00 p.m., Monday through Friday), with emergency repair services required within four hours of notification at 150% of standard rates.

The solicitation includes specific set-aside and preference provisions, mandating a 3% Disabled Veteran Business Enterprise (DVBE) participation requirement for bids over $15,000, with potential DVBE incentives ranging from 1-5% during bid evaluation. Small Business and Micro Business preferences of 5% (up to $50,000) are available to certified entities, and non-small businesses may claim a 5% preference with 25% or greater Small Business/Micro Business subcontractor participation. Currently, the participating location is limited to Deuel Vocational Institution, though CDCR reserves the right to add or remove facilities during the contract term. Contractors must maintain commercial general liability insurance of $1,000,000 minimum per occurrence and automobile liability of $1,000,000 per claim, plus workers' compensation coverage. The procurement timeline includes an optional walk-through on December 16, 2025, letters of inquiry due December 19, 2025, bid submissions due January 6, 2026 by 11:00 a.m., and a public bid opening on January 7, 2026. The contract term is anticipated to commence upon approval and end on August 31, 2027, with all service costs including labor, transportation, materials, supplies, tools, equipment, permits, licenses, taxes, and freight to be included in quoted rates.