IFB #C25-33057. 1 Refrigeration Service & Repair (Fresno, Merced, Kings, Madera, Kern and Tulare Counties)

The California Department of Rehabilitation's Business Enterprise Program (DOR BEP) is seeking a qualified refrigeration service and repair contractor for facilities across six Central Valley counties: Fresno, Merced, Kings, Madera, Kern, and Tulare. The Invitation for Bid (IFB #C25-33057.1) requires a contractor to provide comprehensive refrigeration maintenance services for commercial equipment including ice machines, frozen yogurt machines, walk-in and reach-in refrigerators and freezers located in state, federal, county, and privately owned buildings. Contractors must possess a C38 Refrigeration Contractor License and United States Environmental Protection Agency (EPA) certification for technicians. The solicitation mandates that all repairs be quoted for prior approval, with equipment removal only permitted through written authorization from a Business Enterprises Consultant. The bid is due by August 13, 2025, at 2:00 pm, with a public bid opening scheduled for August 14, 2025, at 11:00 am, and an anticipated contract award date of August 25, 2025. The contract term will run from September 1, 2025, through June 30, 2028, with service providers required to ensure minimal business interruption and coordinate closely with BEP vendors.

The procurement includes specific set-aside designations and preferences for small businesses and Disabled Veteran Business Enterprises (DVBE). Bidders can receive a 5% calculation preference for being a certified small business or committing to subcontract at least 25% of the bid price with California-certified small businesses. DVBE participants can receive an incentive ranging from 1% to 5% based on their level of participation, with a minimum commitment of 1% to a certified DVBE firm. The estimated contract budget is approximately $60,000, with an hourly rate of $75.00, projected to cover 464 labor hours and a parts budget of $25,200. Contractors must provide proof of insurance, business licenses, and demonstrate the ability to perform a "commercially useful function" in compliance with state regulations. Additionally, the solicitation includes specific compliance requirements such as the Darfur Contracting Act Certification and completion of a Payee Data Record (Standard Form 204), which are mandatory for non-governmental entities seeking to enter into transactions with the State of California.