IFB C16-29876 Refrigeratio Srv & Repair in LA County

The California Department of Rehabilitation (DOR) is issuing an Invitation for Bid (IFB #C16-29876) for refrigeration service and repair services in Los Angeles County. The contract seeks a qualified contractor to provide comprehensive refrigeration maintenance and repair services for various equipment including refrigerators, freezers, ice machines, salad bars, vending machines, frozen yogurt machines, and wall-mounted air conditioning units at Business Enterprise Program (BEP) locations. Contractors must possess a C38 Refrigeration Contractor License and hold EPA certification for technicians with "Type 1" and "Type 2" or "Universal" qualifications. Key technical requirements include compliance with refrigerant recovery and recycling regulations, with parts and material charges limited to 20% of wholesale costs and a maximum of $2,000 per job. Service expectations include a 6-day work week from 7:00 AM to 5:00 PM, with specific response time requirements of 4 hours for standard service calls and 6 hours for emergency situations. The bid submission deadline is April 20, 2016, with questions due by April 11, 2016, and an anticipated contract award date of April 29, 2016.

The solicitation includes a Disabled Veteran Business Enterprise (DVBE) incentive program that provides evaluation considerations for bidders demonstrating DVBE participation, with incentive percentages ranging from 1% to 5%. Bidders can qualify as a certified DVBE prime contractor or by subcontracting with certified DVBE firms, with a minimum 1% participation commitment required to be eligible for the incentive. The contract will run from July 1, 2016 through June 30, 2018, with an option to renew for an additional year through June 30, 2019. The total contract amount is set at $50,000 per fiscal year. Additionally, the procurement includes a Small Business Participation preference with potential bid adjustments for certified small businesses or micro-businesses, with maximum preference caps of $50,000 for a single bid and $100,000 in combined preferences. In cases of tied bids, preference will be given to disabled veteran businesses that are also certified small businesses. All potential vendors must ensure their proposed DVBE or small business participants perform a "commercially useful function" as defined by state regulations.