IFB BRN-25-02 Fingerprint Card Conversion Services

The California Department of Consumer Affairs (DCA), Board of Registered Nursing (BRN), is seeking a Department of Justice (DOJ)-approved vendor to provide physical fingerprint card to electronic fingerprint record conversion services through Invitation for Bid (IFB) BRN-25-02. The selected contractor will manage the entire fingerprint processing workflow for out-of-state registered nursing applicants and licensees, serving as the sole point of contact responsible for fingerprint card distribution, fee collection, electronic submission to DOJ/FBI, and maintaining an online portal for applicant status inquiries and customer service support. Key deliverables include processing approximately 20,000 applicant requests annually, converting hard cards to electronic records, and providing comprehensive tracking and reporting services. Vendors must meet specific qualifications, including current California Secretary of State registration, DOJ certification for hard card-to-Live Scan conversion, and certified digital conversion software. The procurement timeline includes a question submission deadline of October 16, 2025, with answers provided on October 20, 2025, and bid submissions due on November 4, 2025, at 3:00 p.m., with a public bid opening scheduled for November 5, 2025, at 10:00 a.m. The evaluation criteria focus on the lowest responsive and responsible bidder, determined by the total average Grand Total on the Bidder's Cost Sheet.

Small Business Enterprise (SBE) preferences are available, offering a five percent advantage to certified small businesses or non-small businesses committing to subcontract at least 25 percent of the net bid price to small businesses. Disabled Veteran Business Enterprise (DVBE) participation requirements are waived, though voluntary reporting is encouraged. The contract will be a three-year agreement running from December 1, 2025, through November 30, 2028, with an anticipated award within 90 days of the Intent to Award, contingent on no protests being received. While no specific budget range is explicitly stated, the contract will cover services including hard card provision, DOJ/FBI submission fees, electronic conversion, administrative costs, customer service, and tracking/reporting. Vendors must submit comprehensive documentation, including a Cost Sheet, Bidder Certification Sheet, References, Declaration Form, Payee Data Record, Contractor Certification Clauses, Darfur Contracting Act Certification, IFB Checklist, and California Civil Rights Certification for bids exceeding $100,000. The State reserves the right to reject all bids or individual bids deemed not cost-reasonable, emphasizing a competitive and thorough selection process.