IFB Bi-Annual Cleaning Services of Carpets, Hard floors, and Restroom Floors in Oakland, CA.

The California Department of Transportation (Caltrans) has issued an Invitation for Bid (IFB) No. 04A7144 for bi-annual cleaning services at the Caltrans District 4 Building located at 111 Grand Avenue in Oakland, CA. The procurement covers comprehensive cleaning services for floors ranging from the basement to the 15th floor (excluding 3rd through 5th floors), totaling approximately 535,000 square feet of various flooring types including carpet, luxury vinyl tiles, vinyl composite tiles, ceramic tiles, and terrazzo. Contractors must provide all labor, equipment, materials, and janitorial supplies necessary to clean 28 restroom floors and four showers twice annually from 2025 to 2027. The solicitation requires the use of environmentally friendly, Green Seal certified cleaning products and detailed cleaning methods specific to different floor types. Key dates include an optional site inspection on April 24, 2025, at 10:00 a.m., written questions due by April 25, 2025, and bid submissions due on May 1, 2025, at 2:00 p.m., with a proposed award date of May 22, 2025. The contract is estimated to commence on June 2, 2025, and expire on June 1, 2028, pending Department of General Services (DGS) approval.

The procurement encourages participation from small businesses and Disabled Veteran Business Enterprises (DVBE), offering a five percent preference for certified small businesses. Contractors must comply with specific state regulations, including the California Property Service Workers Protection Act and mandatory organic waste recycling requirements. While no incumbent vendor is specified, the solicitation emphasizes the importance of using environmentally sustainable cleaning practices and supporting diverse business participation. The contract requires detailed compliance with state guidelines and demonstrates a commitment to supporting small and disadvantaged business enterprises. Although a specific budget range is not explicitly stated, the comprehensive nature of the cleaning services covering 535,000 square feet suggests a substantial contract value. Potential bidders must demonstrate capability in providing high-quality, environmentally responsible cleaning services across multiple floor types and adhere to stringent state regulatory requirements.