IFB bhgs 24-03

The California Department of Consumer Affairs, specifically the Bureau of Household Goods and Services (BHGS), is seeking a contractor to provide and install specialized testing equipment for 16 CFR 1633 Open Flame Mattress Testing through Invitation for Bid (IFB) BHGS 24-03. The procurement covers a comprehensive testing system including an Oxygen Depletion Calorimeter Heat Release Measurement System, complete with calibration system, control console, associated hardware, and software. Bidders must demonstrate capability to perform 50-300 mattress flammability tests annually for at least 10 years, with equipment requiring NIST traceability and compatibility with existing calorimetry hood infrastructure. Key qualifications include providing three references for similar services performed within the last five years and being licensed to do business in California. The solicitation timeline indicates a bid submission deadline of May 1, 2025, at 3:00 PM, with a public bid opening scheduled for May 6, 2025, at 9:00 AM. The contract will span from June 1, 2025, to June 30, 2026, with the award going to the lowest responsive and responsible bidder.

The procurement includes provisions for small business preferences, offering a potential 5% preference for certified small businesses or non-small businesses that subcontract at least 25% to California-certified small businesses. Bidders must provide a five-year equipment warranty with options for extended coverage, and the total contract cost will encompass equipment purchase, installation, training, calibration, and seven years of preventative maintenance. While no specific incumbent vendor is mentioned, the solicitation suggests integration with existing calorimetry hood equipment. The contract will serve jurisdictions including Sacramento County and San Francisco City, indicating a statewide implementation scope. Although a specific budget range is not explicitly stated, the comprehensive nature of the equipment and services, including long-term maintenance and testing capabilities, suggests a significant investment in specialized scientific testing infrastructure for mattress flammability compliance.