IFB BAR-26-01 Roll-Up Doors, Automatic Gate, and Electric Operator Maintenance and Repair Services

The California Department of Consumer Affairs, Bureau of Automotive Repair (BAR), issued Invitation for Bid (IFB) BAR-26-01 to procure preventative maintenance, inspection, repair, and after-hours services for facility equipment located at 10233 Systems Parkway, Suite 100, Sacramento, California. The scope of work encompasses maintenance and repair services for one automatic gate, nine industrial roll-up doors, ten electric operators, and designated exterior/interior doors. Deliverables include annual preventative maintenance with equipment-specific tasks, emergency and after-hours response services with a two-hour response time requirement, repair estimates, and comprehensive documentation of all completed work. Qualified bidders must be registered with the California Secretary of State, licensed to conduct business in California, possess a minimum of two years of experience providing similar services, and provide three professional references with at least one from a government entity. Evaluation will be based on the lowest responsive and responsible total contract amount. Critical dates include a mandatory site inspection on May 7, 2026, at 10:00 a.m.; a written question submission deadline of May 14, 2026, at 12:00 p.m. with responses due May 21, 2026; bid submission deadline of June 2, 2026, at 12:00 p.m.; and public bid opening on June 4, 2026, at 9:00 a.m. The contract term runs for three years from July 1, 2026, through June 30, 2029.

A five percent small business enterprise preference applies to certified small businesses or non-small businesses subcontracting at least 25 percent to certified small businesses. Contractors must maintain commercial general liability insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, and workers' compensation with employer's liability of $1,000,000. Bidders must propose rates for annual gate maintenance, annual door maintenance, annual operator inspection, standard hourly repair rates, emergency/after-hours hourly rates, and parts costs, with estimated annual parts allocation of $10,000 and a preset parts amount of $6,000 annually for door repairs. The State of California is exempt from federal excise taxes but will pay applicable state and local sales or use taxes, with ten percent of invoiced amounts withheld pending final completion and acceptance of all work. No incumbent vendor or specific budget range is identified in the procurement documentation.