IFB BAR-25-05 Emissions Inspection System Maintenance and Repair Services

The California Department of Consumer Affairs, Bureau of Automotive Repair (BAR) has issued Invitation for Bid (IFB) BAR-25-05 seeking qualified vendors to provide lease services for emissions inspection equipment and comprehensive maintenance and repair services. The procurement encompasses leasing eight new Certified BAR-97 Emissions Inspection Systems (EIS) with all associated maintenance and repair services at seven BAR locations statewide, as well as providing quarterly maintenance and repair services for five existing DCA-owned Certified Maha dynamometers and two Certified Mustang Dynamometers. All maintenance and repair costs, including travel expenses, parts, labor, software upgrades, calibration gases, and preventative maintenance, must be included in the bid with no additional charges to BAR. Qualified bidders must demonstrate a minimum of two years of experience providing similar services, provide three references with at least one from a state or local government entity, and be registered with the California Secretary of State and licensed to do business in California. Award will be made to the responsive and responsible bidder submitting the lowest average Grand Total for Emission Inspection System Maintenance and Repairs as stated on the Bidder's Cost Sheet. Critical deadlines include written questions due by February 19, 2026 at 12:00 p.m., responses to questions issued February 24, 2026, and final bid submission deadline of March 4, 2026 at 12:00 p.m., with a public bid opening scheduled for March 5, 2026 at 10:00 a.m. The contract term runs from April 3, 2026 through April 2, 2029 (three years), with no renewal options specified.

A five percent small business enterprise (SB) preference is available for certified SB bidders or non-SB bidders committing to subcontract at least 25% of the net bid price to certified SB firms. The DVBE participation requirement is waived for this solicitation, though voluntary DVBE participation reporting is requested. Bidders must provide all required attachments including cost sheets, certification forms, references, declarations, payee data records, contractor certification clauses, and Darfur Contracting Act certification. No incumbent vendors or current contractors are identified in the solicitation documents. The procurement does not specify an explicit budget range or award value; however, the total contract value will be determined by the winning bidder's cost proposal for the three-year service period covering eight EIS units and quarterly maintenance for seven dynamometers across multiple BAR locations statewide.