IFB-Astoria School District-Produce

Astoria School District No. 1C is seeking bids for a produce procurement contract through an Invitation for Bid (IFB) for its School Nutrition Program. The solicitation covers fresh fruits and vegetables to be delivered twice weekly to four school locations: Astoria High School, Astoria Middle School, John Jacob Astor Elementary School, and Lewis & Clark Elementary. The contract period runs from September 1, 2025, through August 31, 2026, with potential extensions up to three additional months and four possible one-year renewal terms by mutual agreement. Vendors must meet USDA FNS requirements and provide a minimum order of $50 per school, with deliveries required before 9:00 am. Key procurement dates include January 27, 2025, for written questions and February 7, 2025, at 12:00 p.m. PST for bid submissions. The bid seeks vendors to supply a comprehensive range of produce including apples, bananas, berries, pears, grapes, oranges, broccoli, cabbage, carrots, lettuce, and other specified produce items with precise pack sizes and quality standards.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Pricing for the contract must remain firm throughout the term, with provisions for potential monthly economic adjustments based on the Consumer Price Index, requiring 15 days advance notice for any price increases. The district anticipates the contract may be awarded to single or multiple vendors, resulting in a firm fixed price contract. While specific budget ranges are not detailed, the bid includes estimated monthly usage quantities for produce items, though these quantities are not guaranteed. Vendors must comply with all specified USDA Food and Nutrition Service requirements and provide produce that meets the detailed specifications outlined in the bid document. The procurement appears open to produce suppliers who can consistently meet the district's quality, delivery, and regulatory requirements across the specified school locations.