IFB American Sign Language (ASL) Interpreter Services ¿ Sacramento County

The California Department of Transportation (Caltrans), Division of Research, Innovation, and System Information (DRISI), is issuing an Invitation for Bid (IFB) for American Sign Language (ASL) Interpreter Services to serve its locations within Sacramento County. The contractor shall provide all labor, equipment, travel, materials, and incidentals necessary to deliver ASL interpreter services on an as-needed basis during regular business hours (8:00 a.m. to 6:00 p.m., Monday through Friday, excluding State holidays), with a required 24-hour response time for standard requests and emergency response within 2 hours for service requests submitted at least 48 hours in advance. The scope includes an estimated 480 hours of standard interpreting services and 20 hours of emergency interpreting services, with pricing to be submitted as hourly rates per interpreter. Minimum qualifications require interpreters to possess valid Registry of Interpreters for the Deaf (RID) certification with both Certificate of Interpretation (CI) and Certificate of Transliteration (CT) at the time of bid submittal and throughout the contract duration, and the bidder must be in business primarily providing sign language interpreting services for persons who are deaf, deaf blind, deaf disabled, hard of hearing, and late-deafened. Written questions are due by February 17, 2026 at 5:00 p.m., with bids due February 26, 2026 at 2:00 p.m. and bid opening scheduled for 2:30 p.m. the same day. The estimated award date is March 12, 2026, with a contract term beginning March 6, 2026 (estimated) and expiring March 5, 2029. All costs including employer payments, travel, mileage (under 50 miles), parking, tolls, insurance premiums, and taxes are included in bid rates with no additional allowance.

The contract is federally funded and subject to Title 49 CFR Part 26 Disadvantaged Business Enterprise Program requirements, though no specific DBE participation goals are established for this solicitation. Subcontracting is prohibited under this agreement. Required insurance includes Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation with statutory limits, and Professional Liability ($1,000,000). The agreement is subject to various federal and state regulations including Title VI nondiscrimination provisions, Executive Order N-6-22 Russia Sanctions restrictions, and Executive Order N-12-23 regarding Generative Artificial Intelligence disclosure requirements. No incumbent vendors or current contractors have been identified in the solicitation documents. The specific award value or budget range for this procurement has not been disclosed in the available documentation.