IFB Aircraft Maintenance and Repair Services ¿ Sacramento, CA

The California Department of Transportation (Caltrans) is issuing an Invitation for Bid (IFB) for aircraft maintenance and repair services to support operations at Sacramento Executive Airport serving the jurisdictions of Sacramento County, Sacramento City, and West Sacramento City. The procurement seeks a qualified contractor to provide routine and annual maintenance, inspections, and non-routine on-call repair services for two aircraft: a 2019 Cirrus SR22 and a 1974 Beechcraft Bonanza F33A, with performance spanning from October 1, 2026 through September 30, 2029. All work must comply with the Cirrus Airplane Maintenance Manual and Hawker Beechcraft 100-Hour or Annual Long Form Inspection Guide, along with Federal Aviation Regulations and FAA directives. Services include scheduled maintenance, annual inspections, unscheduled repairs, engine replacements, propeller overhauls, and avionics installation, with routine services available Monday through Friday from 8:00 a.m. to 5:00 p.m., and non-routine services available outside standard business hours and on state holidays. Bidders must be FAA-certified Repair Stations approved to maintain and repair single-engine land aircraft and must be capable of providing services at Sacramento Executive Airport or obtaining appropriate permits from the Director of Airports. Critical deadlines include an optional site inspection on May 28, 2026 at 10:00 a.m., written questions due by May 29, 2026 at 5:00 p.m., bids due June 4, 2026 by 2:00 p.m. with bid opening at 2:30 p.m. the same day, and an estimated award date of June 18, 2026.

Caltrans offers a five percent Small Business preference for bidders that are DGS-certified or commit to subcontracting 25 percent of the net bid price to certified small businesses, along with a Disabled Veteran Business Enterprise incentive with participation thresholds ranging from 0.1 to 5 percent. Bid pricing must include hourly rates for routine maintenance (estimated at 295 hours for Aircraft 1 and 345 hours for Aircraft 2), non-routine services (200 hours), out-of-area labor (10 hours), lump-sum line items for avionics installation not to exceed $12,000, and engine replacements with propeller overhauls not to exceed $168,360, with markup percentages on routine and non-routine parts capped at 10 percent. Required insurance coverage includes general liability ($1,000,000 per occurrence/$2,000,000 aggregate), automobile liability ($1,000,000 combined single limit), workers' compensation, aircraft liability ($1,000,000 per occurrence/$2,000,000 per seat), and pollution liability ($1,000,000 per incident/$2,000,000 annual aggregate). The agreement is valid only upon DGS approval and subject to available appropriations, with Caltrans reserving the right to terminate with 30 days' notice or immediately for default.