IFB 809-25-0007 Infrared Electrical Systems Survey

The State Preservation Board (SPB) of Texas has issued Invitation for Bid (IFB) 809-25-0007 for Infrared Electrical Systems Survey services across multiple state facilities in Travis County and Austin City jurisdictions. The procurement seeks a qualified contractor to conduct comprehensive infrared electrical system surveys at nine specific properties, including the Texas Capitol, Capitol Extension, Capitol Visitor Center, Visitors Parking Garage, Texas State Cemetery, Governor's Mansion, Sam Houston Building, John H. Reagan State Office Building, Robert E. Johnson Legislative Office Building, and Bullock Texas State History Museum. The contract requires documenting all electrical problems such as loose connections, faulty equipment, overloaded circuits, and unbalanced loads during the survey. Bidders must have at least 10 years of experience in commercial and industrial infrared thermography and employ at least one Institute Master Thermographer. A mandatory pre-bid site visit is scheduled for March 12, 2025, with registration required by March 10, 2025, and final bids due by April 4, 2025, at 2:00 PM CT. Evaluation will focus on the lowest qualified bidder meeting minimum requirements, with mandatory submission requirements including a company profile, three references, project schedule, thermographer training proof, safety manual, equipment calibration statements, sample report, and certificate of insurance.

The procurement includes a significant focus on Historically Underutilized Businesses (HUB) with a subcontracting goal of 26% for other services contracts. Vendors must submit a complete HUB Subcontracting Plan demonstrating good faith efforts to utilize Texas certified HUB vendors through either Method A (direct utilization) or Method B (notification and engagement with trade organizations). Bidders must be prepared to provide detailed documentation of subcontracting opportunities, selected subcontractors, dollar values, and work percentages. The contract requires vendors to obtain specific insurance coverage, including workers compensation, comprehensive general liability ($1M per occurrence, $2M aggregate), and automobile liability ($1M) when performing services on SPB property. Contractors must also comply with E-Verify requirements, cybersecurity training, and Texas accessibility standards for electronic and information resources. While a specific contract value is not explicitly stated, the comprehensive scope suggests a significant project involving multiple state facilities. The contract will commence upon issuance of a purchase order, with pricing to remain firm throughout the service period, contingent upon continued appropriations availability.