IFB: 7CA07938 - Structural Turnout Jacket Alterations

This Invitation for Bid (IFB 7CA07938) is issued by the California Department of Forestry and Fire Protection (CAL FIRE) to procure structural turnout jacket alteration and advanced cleaning services for Structural Firefighter Protective Ensemble (SFPE) jackets across multiple CAL FIRE units statewide. The selected contractor must provide all materials, labor, equipment, tools, permits, taxes, transportation, and fees necessary to perform advanced cleaning, inspection, and repair services. Deliverables include three primary alteration types: right chest flashlight holder relocation, mic tab relocation, and rear reflective trim replacement, along with NFPA-compliant advanced cleaning services including hydrostatic testing. The contractor must complete alterations within twenty-five calendar days of receipt and return completed jackets on an agreed schedule while maintaining NFPA 1851 compliance and utilizing CAL FIRE's PPE software system for tracking. Required qualifications include National Fire Protection Association (NFPA) verification as an Independent Service Provider (ISP) for Advanced Cleaning and Sanitization and current California business licensing. The bid submission deadline is June 4, 2026, at 2:00 p.m. Pacific Time, with bid opening scheduled for June 5, 2026, at 2:00 p.m., and the written question period closing May 27, 2026. The estimated agreement term runs from June 30, 2026, through June 29, 2029, with services performed during normal working hours Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding state holidays. Pricing is structured as an all-inclusive rate sheet with unit prices ranging from $29 to $378 per service depending on CAL FIRE unit location and service type, plus a flat return shipping rate of $36. Award will be made to the lowest responsive responsible bidder based on cost evaluation.

A five percent Small Business preference and a five percent Disabled Veteran Business Enterprise (DVBE) incentive apply to this procurement, with the DVBE incentive capped at $100,000 across all combined incentives and preferences. The solicitation does not identify any incumbent vendors or current contractors, and subcontracting is not permitted under this agreement. Bidders must be currently licensed to do business in California, and no site visits or bidders' conferences are specified in the solicitation. The contract opportunity encompasses services across thirteen CAL FIRE units located within Sacramento County, Sacramento City, and West Sacramento City jurisdictions, though the actual service area extends statewide. While a specific total contract value is not stated, the unit pricing structure and multi-year agreement term (three years) indicate a potentially significant award value, particularly given the volume of jackets across all CAL FIRE units requiring these alteration and cleaning services.