IFB 7CA07542 - Personal Protective Equipment (PPE) Cleaning, Maintenance, and Repair Services

The California Department of Forestry and Fire Protection (CAL FIRE) is issuing Invitation for Bid (IFB) 7CA07542 for Personal Protective Equipment (PPE) cleaning, maintenance, and repair services at the CAL FIRE Training Center in Ione, California, located in Amador County. The contractor must provide comprehensive PPE services including cleaning, inspection, repair, testing, and alterations for structure coats, structure pants, wildland coats, and wildland pants in full compliance with CalOSHA-adapted NFPA 1851 standards. Deliverables are organized into four pricing tables: Table 1 covers cleaning and inspection services (250 structure coats, 250 structure pants, 250 advance inspections, 250 liner inspections, and 70 helmets); Table 2 addresses approximately 1,000 line items for turnout coat repairs including accessories, alterations, hardware, trim, velcro, and liner repairs; Table 3 covers approximately 600 line items for turnout pants repairs; and Table 4 includes miscellaneous patch and repair work. The contract term runs from June 1, 2026 through May 31, 2029 (three years), with services provided Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding state holidays, and repairs must be completed within seven calendar days unless otherwise agreed, with an option for emergency twenty-four-hour repairs. Critical deadlines include a written questions submission deadline of April 20, 2026, with bids due by 5:00 p.m. Pacific Time on April 27, 2026, followed by a virtual bid opening on April 28, 2026 at 1:30 p.m. Required qualifications include current California business licensing, documented third-party NFPA 1851 Independent Service Provider certification, a facility location no more than four hours' drive from Ione, California (4501 State Highway 104, Ione, CA 95640), and proof of $1,000,000 general liability and workers' compensation insurance coverage. Award will be made to the lowest responsive responsible bidder, and all bids must be submitted as all-inclusive rates covering materials, labor, equipment, tools, permits, taxes, and transportation.

This opportunity includes two set-aside designations: a Disabled Veteran Business Enterprise (DVBE) incentive program offering 1-5% evaluation incentives based on verified DVBE participation levels with no goal required, and a five percent Small Business (SB) preference available for certified California small businesses or non-small business bidders committing to 25% subcontracting to certified SBs/Microbusinesses, with preference amounts capped at $50,000. Bidders must also provide California Civil Rights Law certification (for contracts exceeding $100,000) and Darfur Contracting Act certification. The contractor must have access to and capability to utilize CAL FIRE's PPE tracking software for documentation and compliance reporting to ensure all deliverables meet regulatory requirements. No incumbent vendor or current contractor information has been specified in the procurement documents. Specific award values or budget ranges have not been disclosed in the available procurement materials; however, the scope and complexity of services across the four pricing tables suggest a substantial annual contract value given the three-year term and the comprehensive nature of PPE maintenance and repair operations required.