IFB 61-26 Oil Water Separation Contract

The Massachusetts Bay Transportation Authority (MBTA) has issued Invitation for Bids (IFB) 61-26 for a four-year oil and water separation maintenance contract covering FY27-FY30, with bids due April 24, 2026, at 2:00 PM EST/EDT via COMMBUYS. This non-federally funded procurement seeks a qualified vendor to provide comprehensive maintenance services for underground oil water separators, aboveground coalescent oil water separators, wash bay trenches, fuel alley pits, steam area pits, and holding tanks across multiple MBTA facilities. The contract encompasses five primary bid items: quarterly inspections at five locations; quarterly cleaning at eight locations; monthly cleaning at ten locations; steam cleaning area pump outs at Everett and Riverside facilities; and automated parts washer cleaning on an as-needed basis, with all work to be performed between 7:00 AM and 3:30 PM and 24-hour advance notice required for large facilities. The contractor must hold a valid Massachusetts Hazardous Waste Transporter's License and ensure all personnel are 40-hour OSHA certified for hazardous materials handling and confined space entry. Bid pricing must be structured as lump sums for labor, equipment, materials, state fees, manifest fees, and transportation, with separate disposal costs based on manifested waste classification, and the MBTA generated approximately 50,000 gallons of MA98 waste and 30 tons of MA01 waste in 2024. Required deliverables include completed inspection forms, monthly Excel summaries submitted by the 15th of the following month, manifest documentation, and electronic invoices with service details and disposal quantities. The award will be made to the lowest priced responsive and responsible bidder, with a pre-bid conference scheduled for April 10, 2026, at 1:00 PM at MBTA offices in Boston, and the successful bidder must provide proof of insurance within three business days of conditional award notice and meet stringent insurance requirements including $1,000,000 Commercial General Liability, $1,000,000 Automobile Liability, and Workers' Compensation coverage with the MBTA named as additional insured.

The MBTA encourages participation from certified small, minority, women, and disadvantaged-owned businesses and requires compliance with prevailing wage, employment, non-discrimination, and various state and federal laws and executive orders. All insurance must be placed with companies licensed by the Massachusetts Division of Insurance with a Best's rating of A- or better and maintained on an occurrence basis rather than claims-made basis. The contract term is four calendar years from the date of award with two optional one-year renewals, and the resulting contract is open for use by all MassDOT Divisions. Bidders must provide firm fixed pricing inclusive of all ancillary charges and are required to offer prompt payment discounts with a standard rate of 1% for payment within 20 days on net 45-day terms, along with optional accelerated payment discounts for 10, 15, and 30-day payment terms. The MBTA includes a $10,000 miscellaneous allowance for additional discretionary work and reserves the right to adjust cleaning frequency, add or delete separator units, and increase quantities at quoted unit prices throughout the contract period. No specific budget range or award value is listed in the procurement documents, though the contract encompasses four years of service across multiple facility locations with disposal costs based on manifested quantities.