IFB 554-25-005 for Portable, Programmable Traffic Signs and Sign Trailers

The Texas Animal Health Commission (TAHC) has issued Invitation for Bid (IFB) No. 554-25-005 for portable, programmable traffic signs and associated equipment, covering jurisdictions including Travis County and multiple Austin City locations. The procurement seeks 15 portable, programmable LED traffic signs with integrated cameras and customizable digital message boards, with specific technical requirements mandating the signs be foldable, weatherproof, and operable in temperatures ranging from -10 to 130 degrees Fahrenheit. Additional procurement components include 10 sign accessories like power supplies and foldable posts, and 15 remote management software licenses valid for a 12-month period. The solicitation was published on March 19, 2025, with vendor questions due by March 26, 2025, and final bid responses required by April 15, 2025, at 2:00 PM CST. Pricing will be evaluated on a per-unit basis, with vendors required to provide unit and total prices for each line item, and the procurement follows F.O.B. destination pricing with freight prepaid and included in the unit price. The TAHC reserves the right to accept or reject any bids and to waive minor irregularities, with a particular emphasis on accepting equivalent products that meet specified requirements.

The solicitation documents do not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must complete a comprehensive Information and Certifications Form that requires detailed disclosures about their business, including organizational structure, legal history, and compliance with state and federal regulations. The certification process mandates vendors affirm they are not debarred, have not been convicted of felonies, comply with environmental regulations, and agree to use E-Verify for employment eligibility. While specific budget ranges are not detailed, the procurement involves multiple units of traffic signs, accessories, and software licenses, suggesting a potential contract value in the mid-five to low-six-figure range. Vendors must submit sealed bids to the TAHC Purchasing Department in Austin, TX, with electronic or fax submissions being rejected. The contract anticipates an award in April 2025, with payment to be made within 30 days of satisfactory delivery in accordance with the Texas Prompt Payment Act, and the agency maintains tax-exempt status.