IFB #488-25 Annual Tire Disposal and Recycling Services

Dawson County Board of Commissioners is soliciting sealed bids for Annual Tire Disposal and Recycling Services through Invitation for Bids #488-25. The procurement seeks a licensed, qualified service provider to remove and dispose of scrap tires from the Dawson County Transfer Station located at 946 Burt Creek Road in Dawsonville, Georgia. The selected contractor must be a Georgia Environmental Protection Division (EPD) approved carrier authorized to transport, process, sort, or retread tires. Required services include providing a 45-foot minimum container, replacing empty containers at each pickup, maintaining a 48-hour response time, and submitting disposal manifests within 60 days of each pickup. Bidders must provide comprehensive pricing for various tire types including passenger, light truck, large truck, mixed loads, off-road, and contaminated tires, with pricing structured per tire and per ton bulk rates. Sealed bids are due November 20, 2025, at 10:30 a.m. Eastern Standard Time, with a tentative award date of December 4, 2025. The initial contract term will run from January 1, 2026, through December 31, 2026, with four optional one-year renewal terms.

The solicitation does not explicitly indicate specific set-aside designations for disadvantaged enterprises, though it does include an optional local small business initiative affidavit. Contractors must maintain comprehensive general liability insurance of $1,000,000 per incident and automobile insurance of $500,000 combined single limit, with Dawson County named as additional insured. Historical tire disposal data reveals annual expenditures ranging from $8,693 in 2023 to $19,995 in 2021, with 2024 tonnage totaling 79.80 tons. There is no guaranteed minimum or maximum contract value, with services provided on an as-needed basis. Required submittals include vendor information, business license, W-9 form, references, bid form execution, addenda acknowledgment, compliance affidavits, proof of insurance, and potentially the local small business initiative affidavit. Payment terms are NET/30 from the Accounts Payable Department following inspection and acceptance of services.