IFB - 4 New Full-Size SUVs

Hill Country Community MHMR Center is seeking bids for Invitation for Bid (IFB-2025-000016) to procure four new full-size SUVs through a competitive bidding process. The procurement targets specific vehicle models including Chevrolet Tahoe, GMC Yukon, Ford Expedition, or equivalent vehicles with mandatory specifications such as AWD or 4WD capability, ground clearance between 9-10 inches, and minimum 5-passenger seating capacity. Required vehicle features include standard safety systems like ABS, traction control, electronic stability control, a 10-speed automatic transmission, towing capacity between 8,400-9,300 lbs, and a 10-12 inch touchscreen information system. The bid opens on February 18, 2025, at 12:00am and closes on March 4, 2025, at 4:30pm, with vendors required to provide estimated delivery timelines and coordinate delivery details with the Fleet Department at least 24 hours in advance. Bid submissions must be completed and sent to solicitaions@hillcountry.org, with vendors expected to include transportation costs in their quotes reflecting fully insured delivery.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The estimated budget is approximately $53,000 per vehicle, with payment terms structured as Net 30 days after invoice receipt, product delivery, and final acceptance. Vendors must submit completed bid forms and quotes, with the agency reserving the right to contract transportation separately if delivery costs are deemed excessive. No incumbent vendors are mentioned in the procurement documents, and there are no explicit requirements for integration with existing infrastructure or technology. Bidders are expected to meet all specified vehicle requirements and provide competitive pricing within the estimated budget range. The procurement appears focused on acquiring standardized, high-performance SUVs to support the agency's fleet operations with specific emphasis on vehicle capability, safety features, and operational flexibility.